Rooted Ministry’s Finance Administrator

Finances

• • • • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements
      • Coordinate and lead the annual compilation/audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
      • Work with ED on annual budgeting and planning process; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
      • Manage organizational cash flow and forecasting.
      • Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
      • Effectively communicate and present the critical financial matters to the board of directors. for the organization. 
      • Collect receipts and record and process all reimbursement requests
      • Manage, pay and collect all receipts for the company credit card
      • Pay and record all bills/invoices in a timely and efficient manner. 
      • Keep and maintain all necessary financial related records
      • Manage company’s liabilities (e.g. insurance premium)
      • Reconcile all accounts monthly
      • Ensure compliance with accounting regulations and standards
      • Provide all financials and reports needed for accounting firm to draft and submit 990 and conduct an annual compilation. 

Donations: 

• • Collect, deposit and record all gifts to the ministry
  • Send our development team a weekly report of gifts
  • Send year-end tax receipts to all donors before 1/31
  • Prepare financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.

Payroll/Employees/Contractors:

• • Submit payroll twice a month to the payroll company
  • Add any new employees or contractors, register with appropriate state agencies if a new state and make any necessary changes to payroll
  • Ensure payroll company creates and distributes all 1099s and W-2s in a timely manner.
  • Cut and mail checks or schedule direct deposit for contract employees

Human Resources:

• • • • Work with ED to develop Rooted’s human resources and administration, enhancing professional development, compensation and benefits.

Administrative:

• • • • Attend staff meetings on Wednesdays at 10:30 CENTRAL.